WIRB-Copernicus Group

• Provide administrative support to the Board and clients by preparing documents for review in accordance with company policies and requirements
• Be able to deal effectively with high volumes, rigid deadlines, and frequent changes

As a remote based staff member, you may be expected to attend onsite new hire training, and you may be required to come into the office for training, connection and collaboration with your team or if requested by your manager with reasonable notice.

Specific job function requirements are outlined on training curriculum and addenda that supports step level 1 development in this position. Each function is made up of multiple duties. Specific criteria have been attributed to each duty to measure proficiency. As proficiency is proven in each duty, additional duties will be assigned for learning.

ESSENTIAL DUTIES/RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily.  The accountabilities listed below are representative of the knowledge, skills, and/or ability required.

• Ability to maintain and promote positive working relationships with clients (internal and external) by providing timely and professional service to their needs within the scope of company mission and accompanying requirements
• Ability to detect errors in typing, spelling, grammar, syntax and punctuation
• Ability to read and interpret documents such as research protocols, medical literature, safety information, operating and maintenance instructions
• Ability to set priorities and manage time effectively
• Provide support to Reviewers on a regular basis
• Must be able to maintain confidentiality and professionalism regarding client information
• Accurately and completely enter information in database
• Proofread and distribute outgoing correspondence
• Contribute to a positive, customer-oriented team environment
• Resolve questions and problems effectively
• Communicate to obtain information or clarify requests
• Maintain work logs/reports as required by management
• Mentor team members by teaching procedures, monitoring and proofing work, and providing constructive feedback as needed or requested
• Attendance and punctuality are essential functions of the position.
• Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.
  
  

EDUCATION REQUIREMENTS: 

• Associate or Bachelor’s Degree preferred, or a combination of equivalent education and experience
  
  

QUALIFICATIONS/EXPERIENCE:

• Two+ years of experience working in an administrative setting where proofing documents and attention to detail were essential elements of your job requirements
• Must have strong analytical skills with a high degree of accuracy in a highly regulated industry
• Advanced knowledge of Microsoft Word, Excel, Outlook, Databases and Adobe
• Must be detailed oriented
• Experience working with medical terminology (preferred)
• Ability to work independently, utilize discretionary judgment, and be a pro-active team player
• Exhibit excellence in:
• Communication – Proficient verbal and written communication skills. Willingness to share and receive information and ideas from all levels of the organization in order to achieve the desired results. Customer service skills
• Teamwork – Commitment to the successful achievement of team and organizational goals through a desire to participate with and help other members of the team
  

TRAVEL REQUIREMENTS:  0% – 5%

Physical and Sensory Requirements:  

The physical and sensory requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be offered to individuals with disabilities to assist in performing the essential functions of the position. Work activities involve light to moderate physical effort (for example, sitting in one place for extended periods of time, standing, walking, bending, lifting lightweight objects, intermittent to sustained periods of keyboarding).  Majority of time is spent in a seated position with frequent opportunity to move about at will.  Activities require a variety of easy muscle movements. Work activities involve a frequent need to concentrate on a variety of sensory inputs for moderate to lengthy durations at a time requiring diligence and attention to interpret effectively.  There will be a need to attend to single or simultaneous tasks where accuracy of details is important.  The need for detailed and precise work is high. Work activities involve a frequent need to concentrate on a variety of sensory inputs for moderate to lengthy durations at a time requiring diligence and attention to interpret effectively. There will be a need to attend to single or simultaneous tasks where accuracy of details is important. The need for detailed and precise work is high.  

Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Position Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms.