General Information

Location: Munich, Bavaria

Organization: Medavante-Prophase, Inc

Job Type: Full Time - Regular

Description and Requirements

SUMMARY OF POSITION:  The Associate Director, Project Management will hold the ownership and be responsible for the governance of a portfolio of projects for assigned clients.  Owns leadership and management of a team of Project Management professionals.  Driving Project Management to establish and manage the consistent application of processes for all project phases.  The Associate Director will own the day-to-day management of Process Improvement Initiative, Project Management professionals, strategic client relationships and project portfolio oversight, meeting, or exceeding client expectations.  


Bachelor’s degree in related field and/or 7-10 years related experience and/or training in a clinical project management environment (e.g., CRO, pharmaceutical company, or other centralized service provider used in clinical studies) or the equivalent combination of education, skills and experience to perform the job.


  • 5+ years’ supervisory and direct as well as indirect Line Management experience with a track record of developing talent and succession planning.
  • Advanced knowledge of project management software tools and management techniques.
  • Possess demonstrated experience in developing robust processes supporting clients on projects
  • and tailored client governance structures such as KPIs and Metrics.
  • Must have firsthand experience with all stages of the project life cycle, from requirements gathering
  • to release, as well as successful delivery within a regulated framework.
  • Ability to function effectively in a fast-paced matrix environment and manage multiple priorities
  • simultaneously.
  • Demonstrated/Proven/ Advanced leadership skills and ability to manage, motivate, and integrate a
  • team.
  • Excellent problem solving/decision making skills.
  • Ability to perform deep dives coordinating and facilitating a company-wide solution-based
  • approach.
  • Proven and effective project management experience at senior level.
  • Demonstrate conflict and negotiation skills.
  • Ability to multi-process, including strong analytical skills with a solution-based approach, driving


  • Adobe, Visio and MS Project and the ability to produce detailed reports and presentations using these tools.

ESSENTIAL DUTIES/RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily.   The requirements listed below are representative of the knowledge, skills, and/or ability required.

  • Provides leadership in oversight of services to clients, reviews work produced by project teams,
  • and ensures that staff fulfills their responsibilities in accordance with project contracts and
  • Develop and manage department budget.
  • Possess a thorough understanding of specific aspects of work supervised and practical application
  • Experience in strategic analysis, risk and contingency management, resource allocation, and scope
  • management.
  • Work closely with cross-functional teams and
  • stakeholders at all levels to improve processes, decrease silos and improve efficiency.
  • Provide timely and audience-specific status reports in support of defined metrics to senior
  • management and other key stakeholders.
  • Present study services at client meetings, support cross-functional education sessions and support
  • governance committees and meetings with clients.
  • As part of project oversight and reporting, continuously assess departmental and cross functional
  • risk factors and recommend appropriate courses of action to mitigate.
  • These may, on occasion, be unrelated to the position
  • described here.
  • Attendance and punctuality are essential functions of the position.
  • Collaborative, flexible, and assertive leadership style with a gets it Done approach utilizing the
  • relevant individual’s skill sets whilst always considering team potential.
  • Succinct and accurate updates with an ability to proactively manage Root Cause Analysis (RCA)
  • and Corrective and Preventative action plans (CAPAs).

SUPERVISORY RESPONSIBILITIES: Provide Direct and Indirect supervision of project management professionals as well as client project portfolio relationship oversight and governance.


PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to perform sedentary work which includes sitting for long periods of time and occasionally required to lift 25lbs. Further guidance on physical activities, requirements, visual acuity, and working conditions is available in HCM.

WCG is proud to be an equal opportunity employer - Qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, marital status, disability, veteran status, or any other status protected by law. Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities.  Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Position Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms.