WIRB-Copernicus Group

ABOUT WCG: WCG’s clinical solutions are built on a foundation of best-in-class clinical services companies. We deliver transformational solutions that stimulate growth, foster compliance, and maximize efficiency for those performing clinical trials. WCG is proud to serve individuals on the frontlines of science and medicine, and the organizations striving to develop new products and therapies to improve the quality of human health. It is our role to empower them to accelerate advancement, while ensuring the risks of progress never outweigh the value of human life.

WHY WE LOVE WCG: At WCG, our employees are our most valuable asset, and as with all our assets, we invest in them with an eye toward future success. We provide each eligible employee with a comprehensive set of benefits designed to protect their personal and financial health to help make the most of their future.

• Comprehensive Benefits package - Health, Dental, Vision, Life Disability, 401k with match, and flexible spending accounts
• Employee Assistance Programs and additional work/life resources
• Referral Bonuses and Tuition Reimbursement
• Flexible PTO
• Volunteer Time Off to benefit the community
• Opportunities for career development with on-the-job training, certification assistance, and continuing education reimbursement

The expected base salary range for this position is $51,480 to $80,000. This salary range may vary based on the candidate’s qualifications, experience, skills, education, and geographic location.

 JOB SUMMARY: The Associate Project Manager Scale Management is responsible for the oversight of the more complex day-to-day administration and organization of client projects (working closely with the Project Manager, Senior Project Manager, Associate Director, or Director) to ensure that projects are delivered on time, within budget and according to the agreed upon scope of work.

ESSENTIAL DUTIES/RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The accountabilities listed below are representative of the knowledge, skills, and/or ability required.

• Coordinate Project Management Scale Management activities, resources, equipment and information to support client and Company for project/service solutions.
• Liaise with clients and third party vendors to identify and define requirements and objectives.
• Work to ensure clients’ needs are met.
• Prepare project related and financial reports.
• Monitor scale management project progress and handle issues as they arise.
• Act as the point of contact and communicate project status to all project members.
• Create and maintain comprehensive project documentation, plans and reports.
• Provide back-up coverage/support for Project Manager, Scales Management.
• Ensure standards and requirements of the project are met.
• Attendance and punctuality are essential functions of the position.
• Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.

EDUCATION REQUIREMENTS: Bachelor’s degree in related field with 2 years of related administrative experience in a clinical environment (CRO, pharmaceutical company, or other centralized service provider used in clinical studies) or the equivalent combination of education, skills and experience to perform the job.

CERTIFICATIONS/LICENSE/REGISTRATION REQUIREMENTS: CAPM certification desired

QUALIFICATIONS/EXPERIENCE:

• Exposure to scale management, project management team environment required. Must have at least one (1) year of demonstrated administrative experience supporting external client facing projects or programs.
• Critical thinking and analytical skills required.
• Knowledge of financial management a plus.
• Knowledge of project management software tools and management techniques a plus.
• Excellent problem solving/decision making skills.
• Outstanding written and oral communication skills.
• Excellent organizational and planning skills with the ability to utilize technology and tools.
• Excellent interpersonal skills. Ability to lead through influencing and negotiating.
• Strong facilitation and coordination skills.
• Ability to function effectively in a fast paced environment and manage multiple projects simultaneously.
• Attention to detail skills required. Must take pride in work product results; strive towards 100% accuracy in work processes.
• Proficient knowledge of MS Office, specifically Word, Excel, and PowerPoint, as well as, awareness of Adobe, Visio and MS Project and the ability to produce detailed reports and presentations using these tools.

TRAVEL REQUIREMENTS:   

Physical and Sensory Requirements: The physical and sensory requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be offered to individuals with disabilities to assist in performing the essential functions of the position. Work activities involve light to moderate physical effort (for example, sitting in one place for extended periods of time, standing, walking, bending, lifting lightweight objects, intermittent to sustained periods of keyboarding). Majority of time is spent in a seated position with frequent opportunity to move about at will. Activities require a variety of easy muscle movements. Work activities involve a frequent need to concentrate on a variety of sensory inputs for moderate to lengthy durations at a time requiring diligence and attention to interpret effectively. There will be a need to attend to single or simultaneous tasks where accuracy of details is important. The need for detailed and precise work is high.