General Information

Location: Tokyo, Japan

Organization: Medavante-Prophase, Inc

Job Type: Full Time - Regular

Description and Requirements

The Associate Project Manager, at our Tokyo office, is responsible for the oversight of the more complex day-to-day administration and organization of client projects and will working closely with the Project Manager to ensure that projects are delivered on time, within budget and according to the agreed upon scope of work.

Essential Duties/Responsibilities:

  • Coordinate project management activities, resources, equipment and information to support client and Company for project/service solutions
  • Liaise with clients to identify and define requirements and objectives
  • Prepare project related and financial reports
  • Monitor project progress and handle issues as they arise
  • Act as the point of contact and communicate project status to all project members
  • Create and maintain comprehensive project documentation, plans and reports
  • Provide back-up coverage/support for Project Manager
  • Ensure standards and requirements of the project are met

Education Requirements:

  • Bachelor’s degree in related field or the equivalent combination of education, skills and experience is required
  • Certified Associate in Project Management (CAPM) certification or equivalent desired

Experience Requirements:

  • 2 years of related administrative experience in a clinical environment (CRO, pharmaceutical company, or other centralized service provider used in clinical studies)
  • Exposure to project management team environment required
  • Must have at least one (1) year of demonstrated administrative experience supporting external client facing projects or programs
  • Critical thinking and analytical skills required
  • Knowledge of financial management a plus
  • Knowledge of project management software tools and management techniques a plus
  • Excellent problem solving/decision making skills
  • Outstanding written and oral communication skills
  • Excellent organizational and planning skills with the ability to utilize technology and tools
  • Excellent interpersonal skills. Ability to lead through influencing and negotiating
  • Strong facilitation and coordination skills
  • Ability to function effectively in a fast-paced environment and manage multiple projects simultaneously
  • Attention to detail skills required. Must take pride in work product results; strive towards 100% accuracy in work processes
  • Proficient knowledge of MS Office, specifically Word, Excel, and PowerPoint, as well as, awareness of Adobe, Visio and MS Project and the ability to produce detailed reports and presentations using these tools

About Us:

MedAvante-ProPhase, a member of the WIRB-Copernicus Group (WCG,) is a global provider of specialty solutions in clinical trials. Our goal is to optimize the selection, use, and analysis of behavioral endpoints to mitigate trial risk and maximize the likelihood of study success. Through collaboration and evidence-based innovation, we work to transform measurement science in clinical trials and improve outcomes for all stakeholders. Our services support all measurement-related activities in clinical trials and include eCOA and Endpoint Surveillance, Rater Qualification and Training, and Study Start-Up Support. By partnering with Sponsors, CROs and sites, and using a risk-based approach, we deliver services that are highly customized to study needs and adapted regionally for global trials.