General Information

Location: Princeton, NJ

Organization: WCG

Job Type: Full Time - Regular

Description and Requirements

JOB SUMMARY: This position is responsible for developing and implementing a centralized procurement function within a multi-subsidiary organization. Coordinate with numerous subsidiaries and departments to harmonize central processes and procedures; centralize vendor relations and maximize cost savings; negotiate vendor contracts; coordinate with vendors and WCG personnel to negotiate pricing and contracts; develop, implement, and maintain a set of systems and workflow processes and ensure compliance. The role will be hands-on in all aspects of vendor management and purchasing.

VACCINATION REQUIREMENT:

To be considered for U.S.-based positions unless currently employed by WCG, where permitted by applicable law (including any applicable reasonable accommodation, medical or religious exemption), candidates must have received or be willing to receive the COVID-19 vaccine by start date.


EDUCATION REQUIREMENTS:

  • Bachelor’s degree in Business Administration or related field

CERTIFICATIONS/LICENSE/REGISTRATION REQUIREMENTS: none

QUALIFICATIONS/EXPERIENCE:

  • Minimum 8+ years’ experience managing procurement/purchasing in a multi-faceted, high growth organization.
  • Demonstrated knowledge of establishing relevant policies and procedures and designing and implementing systems and controls.
  • Procurement experience in organizations involved in M&A and integrations of newly acquired businesses preferred.
  • Strong working knowledge of sourcing and procurement techniques as well as an aptitude for reading the market in the clinical research industry.
  • Exceptional talent in negotiating and networking across business and with industry suppliers.
  • Outstanding decision-making skills and ability to work well with numbers.
  • Strong interpersonal, communication, and presentation skills.
  • Strong analytical and problem-solving skills.
  • Project management capabilities, including business case development.
  • Experience negotiating vendor contracts.
  • Ability to be accountable for contract negotiations in a timely manner.
  • Experience with procurement related tools including analytics.
  • Advanced MS Office Suite experience and demonstrated knowledge and skills in the use of an automated purchasing and inventory system.

ESSENTIAL DUTIES/RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

  • Serve as the organization’s representative for the finance department on procurement issues and procedures.
  • Establish and manage competitive bid process including coordinating bid reviews and selection/contract implementation.
  • Review and negotiate contracts with vendors or bidders, including but not limited to statements of work, amendments and change orders.
  • Compile data for preparing estimates.
  • Prepare and disseminate information regarding contract status, compliance, modification, deviation, negotiation and termination.
  • Conduct analysis of quantitative and qualitative characteristics including supplier capabilities, operational objectives, risk profile and financial positioning.
  • Review capital requisitions for accuracy and contract compliance. Resolve issues before placing purchase orders.
  • Monitor vendor performance for conformance and maintain continual review to ensure all terms and conditions are met and that contract is in accordance with legal requirements and customer specifications.
  • Develop and coordinate new policies and procedures regarding procurement processes.
  • Conduct analysis of program policies and procedures, develop plans, formulate guidelines, implement new developments and procedures.
  • Provide policy interpretation to purchasing customers.
  • Prepare program guidelines, status reports and presentations for Finance and executive staff.
  • Process account applications and maintenance actions, and maintain accounts database.
  • Monitor approval of accounts to maintain an appropriate degree of control over vendor relationships.
  • Resolve invoice exceptions working with Accounts Payable and end users in accordance with departmental policies.
  • Assist in developing and overseeing procurement training.
  • Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.
  • Attendance and punctuality are essential functions of the position.

TRAVEL REQUIREMENTS: Less than 25%

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to perform sedentary work which includes sitting for long periods of time and occasionally required to lift 25lbs (11.3 kg). Further guidance on physical activities, requirements, visual acuity, and working conditions is available in HCM.

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