General Information

Location: Puyallup, WA

Organization: WCG IRB

Job Type: Full Time - Regular

Description and Requirements

Interested in a career in which you can make an impact on healthcare and society without a medical degree?  Here at WCG IRB you will have the opportunity to do just that.  We have been the ethical barometer in clinical research for over 50 years and are looking for individuals with the skills and passion to make a difference in the world.  

The Institutional Biosafety Committee (IBC) Speciliast will help to provide administrative support for the review of recombinant DNA research by an Institutional Biosafety Committee. Each IBC Specialist is paired with a Biosafety Analyst responsible for providing the scientific and professional support for the IBC review, and each team is assigned to specific clients and projects. Emphasis on data handling, tracking, organizational skills, and communication with internal and external clients.

  • Associate's degree (A. A.) or equivalent from two-year college or technical school and two years office experience supporting a member of an executive management team, or
  • Four years related experience and/or training, or
  • Equivalent combination of education and experience

  • Knowledge and proficiency in MS Office programs
  • Must be quickly able to become proficient in new computer applications, and assist novice users
  • Experience developing or working with databases is highly desirable
  • Must not be debarred from participation in research
  • Experience developing or working with databases and SharePoint is highly desirable
  • Previous experience with IBCs or other research- or clinical-based regulatory operations a plus

  • Process client submissions for IBC Review.
  • Collect required documentation from clients as needed for IBC Review, Continuing Review and Closure
  • Maintain continuing review records; follow up incomplete, inaccurate, or delinquent reports, obtaining supplemental information as necessary; provide complete and timely reports
  • Maintain complete, accurate, and well-organized department files according to department standard
  • Maintain client documents; create and maintain online meeting resources
  • Correspond with members and clients to request meeting availability
  • Attend meetings as assigned and inscribe non-technical content meeting minute
  • Assist in recruiting external participants (e.g., consultants, committee members, and site inspectors); contribute to providing information to qualified candidates
  • Collect required documentation from members and external maintain member files
  • Prepare, complete, and track rosters for required submissions (e.g., to regulatory bodies or clients); prepare other similar reporting as necessary
  • Communicate directly with corresponding personnel at regulatory bodies or clients to facilitate compliance with regulations and other agreements
  • Distribute meeting notices and track responses, prepare agendas, prepare and ensure distribution of meeting information
  • Prepare and coordinate distribution of final signed minutes, letters, reports, and other documents
  • Verify billing accuracy, and prepare invoices for both payables (external participants) and receivables (clients) for review and approval
  • Serve as information and training resource for Support Staff
  • Answer phones and screen correspondence; appropriately route inquiries according to department procedures
  • Other duties as assigned. These may, on occasion, be unrelated to the position described here.
  • Attendance and punctuality are essential functions of the job.

About Us:
For over 50 years, WCG IRB has been at the forefront of protecting the rights and welfare of human subjects during all phases of clinical trials.  Recognized as the gold standard of human subject protection, WCG is the trusted partner to over 1,000 institutions in the United States alone, ranging from small community hospitals and research sites to large academic medical centers and universities. Our unparalleled review ensures that human research studies withstand scrutiny around the world.