General Information

Location: Madison, WI, Remote

Organization: PharmaSeek, LLC

Job Type: Full Time - Regular

Description and Requirements

JOB SUMMARY:  The Manager, Operational Accounting works under the direction of the VP, Site Networks on the execution of the operational accounting for the Site Network.  This position leads the operational accounting team in the daily delivery of accounting services offered to Site Network clients.  Responsibilities include direct delivery and oversight of processing accounts receivable, accounts payable, and journal entries related to Network clinical research contracts and direct services.  Additionally, this position provides direct oversight, training and mentorship to the operational accounting team.

VACCINATION REQUIREMENT:

To be considered for U.S.-based positions unless currently employed by WCG, where permitted by applicable law (including any applicable reasonable accommodation, medical or religious exemption), candidates must have received or be willing to receive the COVID-19 vaccine by start date.

EDUCATION REQUIREMENTS:

Associates degree or higher in Accounting preferred, or applicable work experience

QUALIFICATIONS/EXPERIENCE:

  • A minimum of 3 years of experience in an accounting role including accounts payable and/or receivable
  • Management experience, leading a team of employees
  • Strong customer service skills
  • Extreme attention to detail and organization
  • Ability to effectively manage multiple projects and priorities
  • Ability to work independently and within a team
  • Strong verbal and written communication
  • Demonstrated knowledge of general accounting standards
  • Demonstrated leadership skills as evidenced through formal or informal leadership experience.
  • Experience using NetSuite or other accounting software and Excel
  • Possess a solid understanding in the language of clinical trials and their associated processes
  • The requirements listed below are representative of the knowledge, skills, and/or ability required.
  • Oversee all accounting payments and reconciliations related to clinical trials and studies, providing excellent customer service experience to our clinical research sites, CROs and Sponsors
  • Responsible for the performance and development of the Site Network operational accounting staff and their roles
  • Manage staff workload and assign studies as necessary
  • Maintain oversight of the site payment process, ensuring sites are paid timely with sponsor-provided payment reconciliation
  • Responsible for oversight and data integrity of Site Network-related accounting systems including, but not limited to NetSuite, Blackline and Devana
  • Management of invoicing billable items, recording CRO and sponsor payments, general ledger entries and preparation of site financial reports
  • Responsible for the creation and maintenance of accounting policies and procedures
  • Provide support to affiliated organizations, including corporate accounting team, as needed
  • Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.
  • Attendance and punctuality are essential functions of the position.

SUPERVISORY RESPONSIBILITIES: Responsible for the management and evaluation of an assigned team.  Such responsibilities may include training; planning, assigning and directing work; conducting performance appraisals; and addressing/resolving complaints and issues.

TRAVEL REQUIREMENTS: 0% – 5%

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to perform sedentary work which includes sitting for long periods of time and occasionally required to lift 25lbs (11.3 kg). Further guidance on physical activities, requirements, visual acuity, and working conditions is available in HCM.