Location: Greenwood Village, CO
Organization: Array
Job Type: Part Time - Regular
Description and Requirements
ABOUT WCG: WCG’s clinical solutions are built on a foundation of best-in-class clinical services companies. We deliver transformational solutions that stimulate growth, foster compliance, and maximize efficiency for those performing clinical trials. WCG is proud to serve individuals on the frontlines of science and medicine, and the organizations striving to develop new products and therapies to improve the quality of human health. It is our role to empower them to accelerate advancement, while ensuring the risks of progress never outweigh the value of human life.
WHY WE LOVE WCG: At WCG, our employees are our most valuable asset, and as with all our assets, we invest in them with an eye toward future success. We provide each eligible employee with a comprehensive set of benefits designed to protect their personal and financial health to help make the most of their future.
- Employee Assistance Programs
- Referral Bonuses
- Accrued Paid Time Off
- Volunteer Time Off to benefit the community
- Opportunities for career development
The expected hourly range for this position is between $14.80 to $21.40. This range may vary based on the candidate's qualifications, experience, skills, education, and geographic location.
JOB SUMMARY: This part-time Office Coordinator supports the administrative operations and presentation of the WCG office in Greenwood Village, CO. Responsibilities include a variety of office receptionist activities including general administrative support, managing office supplies, common area tidiness and overall appearance as well as supplemental administrative project assistance. This is primarily an in-office position, up to fifteen (15) hours per week, ideally, we are looking for someone who can work Tuesday through Thursday from 9:00 AM to 2:00 PM, though we can offer some flexibility with the schedule.
ESSENTIAL DUTIES/RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The accountabilities listed below are representative of the knowledge, skills, and/or ability required:
- Supports inbound employee travel, venue accommodations, meals and entertainment, and event planning.
- Ensures the office is always “work ready" to host small- and large-scale meetings and team events through conference room assignment and setup.
- Manages the availability of conference space through online scheduling; maintains a schedule of designated reserved conference room space during on-site executive leadership meetings.
- Registers and/or greets visitors and maintains the iReceptionist kiosk and contact list.
- Assigns and deactivates employee security key cards to the office including administering the office security system working closely with WCG Technology Solutions Security team.
- Assists and supports new hire onboarding tasks.
- Orders and maintains kitchen and office supplies to ensure proper inventory; ships supplies to remote employees as needed.
- Securely organizes office keys in an easily retrievable and properly logged inventory box.
- Orders and maintains adequate traveling Technician snack inventory.
- Ensures the kitchen, conference rooms and other common areas are clean, orderly and well maintained.
- Serves and liaison with office property management including being the fire and safety point person, forward important office building notifications, issue and maintain parking passes, etc.
- Engages with contractors, suppliers, property management and visitors to ensure office service standards are maintained.
- Arranges for repair and maintenance of office suite and equipment and communicates and follows-up with internal customers to ensure satisfaction.
- Provides supplemental administrative and project management support.
- Assists the equipment and logistics team as needed during times of high business volume.
- Handles daily planned, unplanned and ad-hoc tasks in a positive and professional manner with full attention to detail, prioritizing as needed.
- Handles last-minute, high-priority requests on a regular basis.
- Other duties as assigned by manager. These may, on occasion, be unrelated to the position described here.
EDUCATION REQUIREMENTS: High school or GED required or equivalent combination of education, skills and experience .
QUALIFICATIONS/EXPERIENCE:
- Minimum of 1 year experience using a PC or Mac with demonstrated proficiency in Google Workspace or MS Office Suite (e.g. Word, Excel, PowerPoint, Outlook).
- Previous experience in office administration or a similar role is preferred.
- Excellent verbal and written communication skills.
- Strong organizational, detail oriented, administrative, time management and problem-solving skills.
- Strong interpersonal skills.
- Collaborates well within a team environment.
- Customer focus.
- Multitasking abilities.
TRAVEL REQUIREMENTS: 0 - 5%