General Information

Location: Munich, Bavaria

Organization: Medavante-Prophase, Inc

Job Type: Full Time - Regular

Description and Requirements

The Project Manager is the primary point of contact for the customer and is responsible for the coordination of the delivery of customer projects, ensuring that projects are delivered on time, within budget and according to the agreed upon scope of work.

Education Requirements: 

  • Bachelor’s degree required. 
Certifications/License/Registration Requirements:
  • PMP Certification preferred.

Qualifications / Experience:

  • Three years' Project Management experience in a clinical research environment (e.g. CRO, biopharmaceutical company, or centralized service provider used in clinical studies) or the equivalent combination of education, skills and experience to perform this job.
  • Minimum of 1 year supervisory experience recommended. 
  • Proven project management experience including the development of project plans and the execution of those plans on time and within budget.
  • First-hand experience with all stages of the project life-cycle, from start up to close out.
  • Ability to function effectively in a fast paced environment and manage multiple projects simultaneously. 
  • Demonstrated leadership skills and ability to manage, motivate, and integrate a team.
  • Excellent problem solving/decision making skills.
  • Outstanding written, oral communication and presentation skills.
  • Excellent interpersonal skills including well-honed customer service and negotiation skills.
  • Proficient knowledge of MS Office, specifically Word, Excel and PowerPoint as well as Adobe, Visio and MS Project.
  • The ability to create meaningful reports to demonstrate project status.
  • Experience in strategic analysis, developing project plans, budgeting, scheduling, risk management, resource allocation, and scope management.
  • Possess the ability to provide practical solutions to problems and situations ordinarily encountered in the role.

Essential Duties / Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

  • Provide leadership in the delivery of services to customers.
  • Manage all stages of the project life-cycle, from start up to close out.
  • Lead kickoff, in-process, status, final deliverable and other project related meetings with cross-functional teams and project stakeholders at all levels.
  • Present project services at customer meetings, such as Study Monitor Meetings, Investigator Meetings, and project initiation (kick-off) meetings.
  • Ensure all work conducted is in adherence with GCP and MedAvante-ProPhase SOPs and lead remedial action if required.
  • Routinely tracks budget items and facilitates reconciliation for all services against scopes of work.
  • Proactively identifies when projects are trending out of scope and takes appropriate steps with the customer to ensure all costs are proactively covered by contract.
  • Provides forecasting of project revenue.
  • Support sales and business development objectives by providing input to proposals and attending bid defense meetings.
  • Representing the company at industry and scientific conferences. 
  • Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.
  • Attendance and punctuality are essential functions of this position. 
Supervisory Responsibilities: The position may require the individual to be responsible for the management, direction, coordination, performance, and evaluation of an assigned team and staff. Responsibilities may include training employees; planning, assigning, and directing work; appraising performance; rewarding and discipling employees; addressing complaints and resolving problems.

Travel Requirements: Must be able to travel 5-10% of the time (domestic and international) and may require evening and weekend travel.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to perform sedentary work which includes sitting for long periods of time and occasionally required to lift 25lbs. Further guidance on physical activities, requirements, visual acuity, and working conditions is available in HCM.

About Us: MedAvante-ProPhase, a member of WCG, is a global provider of specialty solutions in clinical trials. Our goal is to optimize the selection, use, and analysis of behavioral endpoints to mitigate trial risk and maximize the likelihood of study success. Through collaboration and evidence-based innovation, we work to transform measurement science in clinical trials and improve outcomes for all stakeholders. Our services support all measurement-related activities in clinical trials and include eCOA and Endpoint Surveillance, Rater Qualification and Training, and Study Start-Up Support. By partnering with Sponsors, CROs and sites, and using a risk-based approach, we deliver services that are highly customized to study needs and adapted regionally for global trials.