General Information

Location: Eden Prairie, MN

Organization: ThreeWire, Inc.

Job Type: Full Time - Regular

Description and Requirements

SUMMARY OF POSITION:  The Project Specialist is responsible for assisting the Project Managers in 
daily activities.  Using project management methodology, support Project Managers in defining, designing 
, and delivering client programs and results. Project Specialists are assigned to multiple ongoing programs 
in various states, responsible for various aspects of cross-functional team communication and delivery of 
information, and internal systems management. 

EDUCATION REQUIREMENTS: 
Associates degree required. Bachelor’s degree preferred. 

QUALIFICATIONS/EXPERIENCE: 

  •  Advanced Microsoft Excel skills and proficient knowledge of MS Office programs (Word, Visio). 
  •   Strong organizational skills, ability to prioritize tasks from multiple stakeholders. 
  •   Exhibits ability to consistently meet deadlines. 
  •   Ability to work in a fast-paced environment and support multiple projects concurrently and able to 
  • manage a variety of tasks. 
  •   Knowledge of clinical trials, healthcare, or other medical knowledge/experience preferred but not 
  • required. 
  •   Strong customer service skills. 
  •   Deliverable focused in a customer service environment. 
  •   Excellent written and verbal communication, and presentation skills. 
  •   Strong critical thinking skills required and attention to detail,  with the ability to work in a matrix 
  • environment. 
  •   Must be proficient in English. Multi-lingual a plus. 

ESSENTIAL DUTIES/RESPONSIBILITIES: To perform this job successfully, an individual must be able 
to perform each essential duty and responsibility satisfactorily.    The requirements listed below are 
representative of the knowledge, skills, and/or ability required. 


 Participate in kickoff, in-process, status, final deliverable, and other project-related meetings with 
cross-functional teams and project stakeholders at all levels. 
  Create  custom  reports  that  highlight  program  results  by  collecting  and  analyzing  data  through 
critical-thinking and collaboration with internal and external program team members

  •   Make key decisions to prioritize resources for project delivery and exercise appropriate judgment 
  • to understand how and when to escalate customer and internal inquiries and concerns. 
  •   Lead maintenance of project-specific trial management tools/systems ensuring all are updated as 
  • required reporting to internal and external stakeholders. 
  •   Drive the agenda and produce the minutes  for internal and external project team  meetings by 
  • coordinating, collecting, and collating topics through critical thinking and collaboration with internal 
  • and external project team members. 
  •   Responsible for coordinating multi-departmental timelines, analyzing data and providing input to 
  • Project Managers on an ongoing basis. 
  •   Own back-end data systems with the ability to design custom reports for client delivery and review. 
  •    The first line  of  assistance  for  any  non-specialized  tasks  such  as  data  entry  and  administration  of 
  • database management. 
  •   Oversee call center activities and manage other vendor relationships and deliverables. 
  •   Responsible for coordination of programming priorities between the Project Management and the 
  • Programming departments to ensure proper creation, maintenance, and regulatory compliance of 
  • web-based tools. 
  •   Perform quality control review of project deliverables and provide appropriate feedback ensuring 
  • adherence to customer contracts and requests. 
  •   Assist in the creation of recruitment materials, including concept creation and management of the 
  • the translation process, regulatory approvals, printing, and delivery.  
  •   Collaborate in digital media creation and oversee the delivery process. 
  •   Contribute to tracking budget items for all services against project scopes of work. 
  •   Other duties as assigned by supervisor.  These may,  on occasion,  be unrelated to the position 
  • described here. 
  •   Attendance and punctuality are essential functions of the position. 

SUPERVISORY RESPONSIBILITIES: None. 

TRAVEL REQUIREMENTS: None. 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be 
met by an employee to successfully perform the essential functions of this job. Reasonable accommodations 
may be made to individuals with disabilities to perform the essential functions. While performing the duties 
of this job, the employee is required to perform sedentary work which includes sitting for long periods of 
time and occasionally being required to lift 25lbs (11.3 kg). Further guidance on physical activities, requirements, 
visual acuity, and working conditions is available in HCM. 

WCG is proud to be an equal opportunity employer –

 Qualified applicants will receive consideration for employment without regard to race, 
color, national origin, religion, sex, sexual orientation, gender identity, age, 
marital status, disability, veteran status or any other status protected by law. 
 
Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior 
notice,  may assign other tasks, duties,  and job responsibilities.  Equivalent experience,  skills, and/or education will also be considered so 
the qualifications of incumbents may differ from those listed in the Position Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an

 employment contract. Occasional, required skills/experiences for jobs are expressed in brief terms.


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