General Information

Location: Remote

Organization: ACI Clinical

Job Type: Full Time - Regular

Description and Requirements

SUMMARY OF POSITION:  The Project Specialist is responsible for the day-to-day administration and organization of client projects (working closely with the Project Managers and Data Managers) to ensure that projects and their assigned deliverables are produced on time, within budget and according to the agreed upon scope of work.

VACCINATION REQUIREMENT:

To be considered for U.S.-based positions unless currently employed by WCG, where permitted by applicable law (including any applicable reasonable accommodation, medical or religious exemption), candidates must have received or be willing to receive the COVID-19 vaccine by start date.

EDUCATION REQUIREMENTS:

Bachelor’s degree in related field with 1 to 2 years of related administrative experience; or the equivalent combination of education, skills and experience to perform the job.

QUALIFICATIONS/EXPERIENCE:

  • Must have at least six (6) months of demonstrated administrative experience supporting projects or programs.
  • Knowledge of project management software tools and management techniques a plus.
  • Excellent problem solving/decision making skills.
  • Outstanding written and oral communication skills.
  • Excellent organizational and planning skills with the ability to utilize technology and tools.
  • Excellent interpersonal skills.
  • Strong facilitation and coordination skills.
  • Ability to function effectively in a fast paced environment and manage multiple projects simultaneously.
  • Must take pride in work product results; strive towards 100% accuracy in work processes.
  • Knowledge of MS Office, specifically Word, Excel and PowerPoint.

ESSENTIAL DUTIES/RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or ability required.

  • Coordinate project management activities, resources, equipment and information to support client and Company for project/service solutions.
  • Support member selection, recruitment, contracting and invoicing processes including client-specific member spend reporting.
  • Liaise with clients to identify and define requirements and objectives.
  • Manage external team member communications including requests, alerts, reminders, etc.
  • Routine client interactions such as initiating and/or responding to requests on behalf of Project Manager(s) and Data Manager(s).
  • Work to ensure clients’ needs are met.
  • Help prepare project related reports.
  • Monitor project progress and handle issues as they arise.
  • Act as the point of contact and communicate project status to all project members.
  • Create and maintain comprehensive project documentation, plans and reports.
  • Maintain project document archive.
  • Meeting logistics support including availability checks, scheduling, venue research, etc.
  • Assist with preparation of meeting agendas, minutes and presentation materials.
  • Ensure standards and requirements of the project are met.
  • Perform data entry tasks and quality checks.
  • Preparation and tracking of project deliverables.
  • Assist with internal system/application testing as assigned.
  • Serve as back-up to Project Manager(s) and Data Manager(s) for assigned project tasks and sponsor meetings, as appropriate.
  • Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.
  • Attendance and punctuality are essential functions of the position.

SUPERVISORY RESPONSIBILITIES: None. 

TRAVEL REQUIREMENTS: Up to 5% based on business needs.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to perform sedentary work which includes sitting for long periods of time and occasionally required to lift 25lbs (11.3 kg). Further guidance on physical activities, requirements, visual acuity, and working conditions is available in HCM.

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