General Information

Location: Remote

Organization: WCG

Job Type: Full Time - Regular

Description and Requirements

The Proposals Manager at WCG Intrinsic Imaging will collaborate with the Business Development team in the winning of business to achieve agreed sales targets. Responsible for preparing high quality customer focused domestic and global proposals. This responsibility includes preparing the text for proposals, project budgets, change orders, scope of work documents, RFIs, RFPs, re-bids, and related documents for Business Development team approval. Manages proposal development process, sources proposal content from Operations, Project Management, Business Development and Sr. Management and ensures consistency, quality and timeliness of proposal submissions.


To be considered for U.S.-based positions unless currently employed by WCG, where permitted by applicable law (including any applicable reasonable accommodation, medical or religious exemption), candidates must have received or be willing to receive the COVID-19 vaccine by start date.


  • Bachelor's degree in Life Science (primary consideration), business management, or another related field (secondary) preferred.


  • A minimum of 5 years direct experience in proposal development, working with and managing proposal activities or 5 years, sales management/business development, or other comparable combination of education, training and experience.
  • CRO experience/services-based companies preferred. Knowledge of drug development/ pharmaceutical industry a plus.
  • Possess strong organizational skills and attention to detail.
  • Possess strong listening, analytical, written and verbal communication skills.
  • Possess strong interpersonal skills (professional, customer service driven) with the ability to manage multiple projects and team members involved in proposal generation activities.
  • Ability to prepare and interpret budgets.
  • Intermediate Excel skills. Must be comfortable creating and interpreting formulas, vlook-ups with the ability to learn and use and develop Excel based pricing models. Experience with desirable.
  • Excellent follow-through skills and the willingness to take ownership of assignments.
  • Willingness to work extended hours.

ESSENTIAL DUTIES/RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

  • Responsible for preparation, review and finalization of domestic and global proposals/budgets. Participates as a part of the dedicated team to ensure consistency in approach, metrics and format.
  • Conduct proposal status meetings.
  • Participates in calls with clients to support proposal development and negotiations activities. Must be able to identify discrepancies in client information.
  • Communicates customer requirements to internal stakeholders such as Operations, Project Management and Finance and solicits input from stakeholders for proposal generation.
  • Works closely with operations to develop cost estimates for new services and modifications to existing services.
  • Prepares proposal text, customizing all documents to accurately reflect services to be provided. Oversees the finalization of documents and distributions to internal departments for final review and official submission to customer.
  • Develops and maintains working relationships with customer contacts and responds to customer specific requirements as related to proposal and change order requests.
  • Follow up with clients after the submission of proposals as needed. Conduct verbal and/or written follow up with clients for change order requests.
  • Updates and maintains corporate customer database (CRM) as required and develop RFx document library.
  • Ensures accurate information is included in tracking reports (specifically CRM).
  • Performs quality control edits on all documents.
  • Create, review, maintain and revise as required, proposal templates and procedural documents.
  • Drive consistency, efficiency and identification of best practices in the development of proposals.
  • Participates in the development of department procedures and processes.
  • Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.
  • Attendance and punctuality are essential functions of the position.

Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Position Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms.