General Information

Location: Remote

Organization: Medavante-Prophase, Inc

Job Type: Full Time - Regular

Description and Requirements

The Senior Proposals Manager will collaborate with the Business Development team in the winning of business to achieve agreed sales targets. Responsible for preparing high quality, customer-focused, domestic and global proposals. This responsibility includes preparing the text for proposals, RFI’s, RFP’s, re-bids, and related documents for internal review and approval. Manages proposal development process, sources proposal content from relevant stake holders and ensures consistency, quality and timeliness of proposal submissions. Serves as a mentor to Managers, Proposals and may have line management responsibilities. 

Vaccination Requirement:

To be considered for U.S.-based positions unless currently employed by WCG, where permitted by applicable law (including any applicable reasonable accommodation, medical or religious exemption), candidates must have received or be willing to receive the COVID-19 vaccine by start date.


EDUCATION REQUIREMENTS:  
Bachelor's degree in Life Science (primary consideration), business management, or other related field (secondary) preferred. 

QUALIFICATIONS/EXPERIENCE: 
  • A minimum of 7 years direct experience in proposal development, working with and managing proposal activities or 7 years, sales management/business development, or other comparable combination of education, training and experience. 
  • CRO experience/services-based companies. 
  • Possess strong organizational skills and attention to detail. 
  • Possess strong listening, analytical, written and verbal communication skills. 
  • Possess strong interpersonal skills (professional, customer service driven) with the ability to manage multiple projects and team members involved in proposal generation activities. 
  • Ability to prepare and interpret budgets. 
  • Demonstrated working knowledge of, Word, Excel and Windows based e-mail systems preferred. 
  • Experience with SalesForce.com. 
  • Excellent follow-through skills and the willingness to take ownership of assignments. 
  • Ability to coordinate activities focused on the preparation, production and publication of sensitive documents. 

ESSENTIAL DUTIES/RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. ? 
  • Conducts analysis of proposal cost drivers to realize potential savings and costing sheet updates. 
  • Responsible for preparation, review and finalization of domestic and global proposals/budgets: preparing proposal text, customizing all documents to accurately reflect services to be provided. 
  • Reviews and oversees the finalization of documents and distributions to internal departments for final review and official submission to customer. 
  • Takes a prominent role in a dedicated team to ensure consistency in approach, metrics and format.  
  • Participates in resource calls with clients to support proposal development and negotiation activities. Responsible for identifying discrepancies in client information. 
  • Communicates customer requirements to internal stakeholders such as Operations, Project Management and Finance and solicits input from stakeholders for proposal generation. 
  • Participates in bid defense preparation and bid defenses as needed. 
  • Conducts proposal status meetings.  
  • Updates and maintains corporate customer database (CRM) as required and develop RFx document library. 
  • Ensures accurate information is included in tracking reports (specifically CRM). 
  • Performs quality control edits on all documents. 
  • Create, review, maintain and revise as required, proposal templates and procedural documents. 
  • Drive consistency, efficiency and identification of best practices in the development of proposals. 
  • Participates in the development of department procedures and processes. 
  • Available for travel to channel partners such as CRO vendors. 
  • Works with the Director, Client Services on process improvements and streamlining of the proposal process. 
  • Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here. 
  • Attendance and punctuality are essential functions of the position.